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St. Albans School Athletic Operations Coordinator

St. Albans School, an independent Episcopal school for boys in grades 4-12, seeks an Athletic Operations Coordinator. (Click here for a printable pdf of the position description for the Athletic Operations Coordinator)

Position: Athletic Operations Coordinator

☐ Faculty
☐ 10-month
☒ Full-Time
☒ Exempt
☒ Designated Onsite
☒ Salary
☒ Staff
☒ 12-month
☐ Part-Time
☐ Non-Exempt
☐ Telework Eligible
☐ Hourly

Reporting Relationship: Reports directly to the Athletics Director

Organizational Background
From the top of Mount St. Alban, St. Albans School looks up to the Washington National Cathedral and out to the United States Capitol. Our location serves as an embodiment and constant reminder of the School’s motto: Pro Ecclesia et Pro Patria, for Church and Country. The School was established in 1909 by the Protestant Episcopal Cathedral Foundation. Our mission is to prepare boys in grades 4 through 12 to develop and use their spiritual, intellectual, artistic, and physical gifts not for themselves alone, but in service of the greater community. As an Episcopal school, we welcome and embrace boys of all faiths and backgrounds to this caring community that learns, prays, plays, sings, and eats together. We are committed to a diversity among students, faculty, and staff that shapes and enriches our shared experiences.  
As part of the Protestant Episcopal Cathedral Foundation (PECF), St. Albans, the Cathedral, the National Cathedral School, and Beauvoir benefit from strong ties and collaboration.
Reporting to the Athletics Director the athletic operations coordinator will provide administrative and logistics support to the department of athletics. This position will aid in all administrative areas of St. Albans Athletics, including maintaining calendars and schedules, maintaining departmental records, maintaining and updating athletic web site content, planning and supporting special events, coordinating events and schedules with other school departments, and coordinating schedules and logistics with opponents, officials and media.

Specifically, areas of responsibilities will include:
Maintain all athletic rosters.
Maintain team, player and coach registrations and credentials with leagues, state associations, and national associations.
Manage team and department calendars.
Confirm games, opponents, officials, transportation and special events on a weekly basis.
Ensure content on athletics-related pages of the STA web site, league web sites, media web sites, and social media is current.
Liaison with coaches and athletic department staff weekly on upcoming events.
Liaison with team managers and coaches to plan special events and keep team calendars current.
Assist in coordinating game logistics and management.
Attend all school and department calendar meetings.
Maintain personnel records and credentialing records for athletics coaches and support staff.
Greet and assist visitors.
Respond to routine athletics inquires.
Assist coaches with maintaining inventory records for uniforms, equipment and supplies.
Assist in budgeting and purchasing athletic equipment and supplies.
Take the lead on office tasks, including generating reports and presentations, setting up for meetings, and reordering supplies.
Perform other duties as assigned.
The position may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Professional Experience/Qualifications
Experience: A minimum of 2 years of relevant experience
Education: Bachelor’s or Associate’s Degree required
Preferred Qualifications:
Experience working in an athletics department and knowledge of athletic operations in independent schools;
Ability to independently plan, organize, and coordinate multiple tasks;
Demonstrated strategic skills in short- and long-term planning and facilitation and collaboration;
Ability to negotiate, mitigate conflict, and build alliances;
Experience managing people and teams to achieve desired results;
Creative, innovative, and strategic thinking ability;
Excellent oral and written communication skills;
Analytical, organizational, interpersonal, and cross-cultural skills;
Ability to work efficiently and quickly under pressure;
Sensitivity for and understanding of academic disciplines and issues;
Ability to work with faculty, staff, and professionals to promote diversity, equity, and inclusion in the workplace.
Personal Characteristics
This position requires an individual with the following characteristics:
Commitment to St. Albans School’s values;  
Good character, kindness, and an open heart and mind;
Integrity and honesty, with the highest ethical standards to choose the hard right over the easy wrong;
Personally accountable; assumes ownership, control and accountability for all areas of responsibility and commitments made to others;
Accessible and responsive; serves others through collaborative problem-solving and openness to new ideas;
Passionate, collaborative, strategic, and smart with a hands-on, roll-up-the-sleeves orientation;
Strong team player with high EQ, making it a key priority to develop strong relationships with faculty and staff at all levels at the School;
Invests the time to be a visible, engaged and engaging presence on campus;
Ability to establish trust and credibility;
Flexible and receptive to change;
A positive “can-do” attitude.
How to Apply
To apply, please submit an application, cover letter and resume to with “Athletics Operations Coordinator” written in the subject line.
St. Albans School requires all employees to be fully vaccinated against COVID-19, including any boosters recommended and available to the general public, absent eligibility for medical or religious exemptions.
An Equal Opportunity Employer 
St. Albans is committed to creating and maintaining a community that celebrates a diversity of voices and perspectives and fosters respect for everyone. St. Albans School welcomes and values individuals from all backgrounds. Such diversity is essential to a community of learning and growth. In nurturing the hearts, minds, and bodies of its students, St. Albans prepares boys for fulfilling lives of responsibility, leadership, and service to others. 
St. Albans is an equal opportunity employer. We select and promote employees based on qualifications and without regard to race, color, religion, national origin, marital status, gender, sexual orientation, age, disability, or veteran status.